Ajira Leo

Job Opportunity at BaylorTanzania, Finance Assistant

Position : Finance Assistant
Posted by : Baylor Tanzania
Posted date : 2019-Aug-27
Location : Mbeya
Position : Finance Assistant
Location : Mbeya- Tanzania
Position Summary :
The Finance Assistant provides day to day financial support to the Baylor- Tanzania staff and financial record management in the Finance Department at SHZ COE office . The Finance Assistant provides functional financial management support to Finance Officer and Senior Finance Officer .
Main Duties and Responsibilities :

FACILITATE PAYMENTS

  • Manage petty cash register including processing approved petty cash requests , reconciliation of petty cash balances as required .
  • Prepare payment requests , ensure completeness of supporting documents and coordinate approvals from authorized personnel .
  • Prepare checks , check lists and bank transfers forms (where applicable) for authorization by authorized personnel .
  • Provide initial review of payments requests or advance requests prepared by requestors for completeness and accuracy before recording to the cashbook register .
  • Verify and provide confirmation and advance outstanding for cash advance requests received before processing .
  • Manage cashbook registers (in both Excel and QuickBooks) for all bank accounts and monitor cash balances before processing payments .
  • Distribute cash to training or meeting participants or any other stakeholders participating Baylor – Tanzania activities where direct transfer to individual participants is not applicable .

FACILITATE MANAGEMENT & SUPPORT

  • Issue official cash receipts for all cash paid to Baylor – Tanzania in cash or directly deposited to Baylor – Tanzania bank account .
  • Facilitate petty cash counts , petty cash replenishment and petty reconciliation as required .
  • Maintain updated , organized , secure filling and storage of financial documents including follow-up of any identified incomplete information for documentation
  • Coordinate collection of travel and program advance reconciliation for review and approval .
  • Maintain register of check books for all bank accounts and safe keeping of all used checkbooks .
  • Maintain register of unused receipts books and safe keeping of all used receipt books .
  • Ensure that approval invoices , payment requests , advance requests and journal entries are promptly accurately posted onto the financial system (QuickBooks).
  • In liaison with the finance officer , complete claim for refund of VAT form ITX262.02.E at a regular interval for all transactions that Baylor – Tanzania has paid VAT upfront

ACCOUNTING
In liaison with the finance officer prepare journal entries for posting transactions or adjusting transactions in accounting system .
Post approved journal entries in the accounting system .

LIAISON WITH EXTERNAL INSTITUTIONS
Facilitate bank transactions including cash withdrawals , cash deposits , check deposits to Baylor – Tanzania bank accounts or any other bank , collection of bank statements , facilitate official communication between Baylor – Tanzania and bank(s) including follow up of any outstanding matters as may arise .
OTHER FINANCIAL SUPPORT
Provide other support as needed to the Finance Officer , Finance Manager or Zonal Program Manager .

PERSON SPECIFICATIONS :

Essential

  • Minimum academic qualifications : Advanced Diploma from a recognized institution; B.com degree (Accounting option) will be an added advantage .
  • Minimum experience and exposure of at least 3 years in a busy accounting office .
  • Good knowledge of accounting principles and procedures
  • Analytical skills and team work spirit
  • Ability to manage several tasks simultaneously and to organize and prioritize own work .
  • Knowledge and experience with Microsoft office , and accounting packages .

Desirable
Knowledge and experience of preparing accountabilities for funds granted .
Previous experience in an NGO sector .

How to apply :
If you are qualified and wish to join Baylor – Tanzania , Apply in confidence by submitting an application letter , a detailed CV , relevant copies of your certificates , and the names and contact information for three referees .
Application should reach Baylor – Tanzania not later than September 16th , 2019 .

APPLICATION INSTRUCTIONS :
Addressed to :
The Executive Director , Baylor College of Medicine Children’s
Foundation – Tanzania
P.O . Box 2663 , Mbeya Tanzania
Or hr@baylortanzania.or.tz

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