Ajira Leo

Deputy Director of Programs Job Opportunity at IRC

Deputy Director of Programs Job Opportunity at IRC

Requisition ID : req6407

Job Title : Deputy Director of Programs

Sector : Program Administration
Employment Category : Regular
Employment Type : Full-Time
Open to Expatriates : Yes
Location : Dar es Salaam , Tanzania
Job Description

We’re looking for the next leader of our programs team : the Deputy Director for Programs (DDP) who will be based in Dar Es Salaam with regular travel within and outside of Tanzania . In this role , you’ll provide strategic leadership to our dynamic portfolio of programs . As a senior leader , your core responsibilities will include program oversight , grants and budget management , program quality , strategic direction and fundraising .
You’ll report directly to the Country Director (CD) and lead a team of eight experienced professionals in programs , grants , M&E and Research .

Do you have past experience in program leadership? Are you passionate about quality design , strategy , and want to make a meaningful impact on refugee communities in Tanzania? Then join us .

Highlights of Key Responsibilities :
• You are the programmatic lead for the Tanzania country program , covering implementation , grants management and business development .
• You lead on proposal and concept note development , and define with the CD the strategic direction of our programmatic and fundraising efforts .
• You mentor staff , providing guidance and support finance and grants teams in writing proposal narratives and budgets .
• You supervise and support the grants team’s consolidation of donor reports .
• You work to improve project management by rolling out new project cycle meetings to improve oversight , coordination and collaboration (monthly Budget versus Actual meetings , project opening meetings , implementation meetings , lessons learnt meetings , etc)
• You represent the IRC in donor and partner meetings , expanding our participation and visibility in key coordination forums .
• You monitor project implementation against work plans , while providing guidance to project leads .
• You foster a positive and productive professional work environment and professional relationships amongst staff; and facilitate productive working relationships between the program and operations staff .

Specific Responsibilities :
Leadership , Representation and Communication
In this position you are part of the program’s senior leadership , and will set the tone and pace for the programs team . As DDP , you will lead the largest department in the organization .
• Provide leadership and supervisory management to the programs department , as a key member of the SMT , including mobilization and stewardship of resources , program quality and accountability , and performance management .
• Drive the quality implementation and support of programs , informed by the country program’s Strategy Action Plan (SAP), monitoring and evaluation systems and technical unit support .
• Supervise senior program staff
• Actively engage with donors , partner agencies , and the humanitarian community in Tanzania to ensure IRC is strongly represented in coordination and advocacy efforts .
• Represent IRC Tanzania at NGO , interagency and governmental meetings .
• Act as the focal point for program-related communication between IRC country programs in the region and worldwide offices .
• Oversee programmatic inputs to advocacy efforts both in-country and globally .

Program Strategy , Design and Fundraising
You and the CD will collaborate regularly to set the strategic direction for the country program and lead fundraising efforts accordingly . You will need to be forward-thinking in translating our ambitious strategy into concrete action .
• Leader in driving the IRC Tanzania’s ambitious SAP , with a particular focus on delivery of our commitments towards the strategic objectives . Specifically , work to ensure all programs are aligned with the outcomes and evidence framework (OEF) and designed along the guidance of the “Good and Great Standards .
• Position IRC for future donor resources by initiating assessments (including qualitative and quantitative data gathering), and by furthering IRC’s reflective thought leadership around program quality in Tanzania .
• Lead and support sector coordinators and programs teams to collaborate with grants/finance teams to develop responsive , competitive , evidenced-based , and cost-efficient funding applications .
• Provide mentorship to program staff regarding tools and strategies for programming that is based on input from communities , a deep understanding of the context , and evidence of technical effectiveness .
• Provide leadership support to the programming and grants teams to develop competitive , evidence-based and cost-effective funding applications .
• Provide guidance , strategies and tools to ensure that programming choices are based on needs assessment findings (primary & secondary data) and analysis , input from communities , a thorough understanding of context , technical best practices , and operational viability .
• Formulate integrated programming initiatives so that technical sectors complement each other and promote mainstreaming of protection principles and gender-responsive approaches .

Project Management 
Program Implementation & Grant Management
As DDP , you’ll be our main lead on all issues related to program implementation and quality , and will be the main driver of our strategy ambitions and the implementation of the IRC’s Good & Great Standards for program implementation . You will approve requisitions , work plans and budgets .
• Provide overall leadership and management of IRC Tanzania’s programming portfolio , ensuring strategically coherent program direction , well-managed growth , and compliance with IRC and donor regulations .
• Drive effective management of program implementation through structured work plans , spending plans , monitoring plans and regular field support visits; ensure that risks limiting achievement of objectives are reported and rapidly addressed .
• Coordinate with other members of Senior Management Team on appropriate management , compliance and performance standards , as well as effective systems for budget management , knowledge management and risk management .
• Strengthen our existing M&E systems alongside the M&E team and programming staff; ensure data is used for decision-making and improvement of outcomes for our beneficiaries .
• Support M&E Coordinator to regularly review progress against indicators . Work with M&E Coordinator and technical coordinators to put accountability mechanisms in place for beneficiary feedback .
• In collaboration with the IRC global research and innovation unit , develop and oversee management of Tanzania’s research hub including through direct management of the research hub coordinator .
• Regularly travel to the field to visit projects .

 Financial Management 
• In coordination with finance , operations , and grants staff ensure compliance with donor requirements .
• In collaboration with finance and operations , contribute to the development and periodic reforecasting of the annual operating budget .
• In collaboration with the field management , ensure that programming staff are well trained to properly manage project budgets .
• Meet with programming , grants and finance staff regularly to review budget comparison reports .
• Mitigate risk by collaborating with the Finance Department to ensure that programming staff fully understand financial and administrative processes involved in project budget cycles .

Also Read :

Performance Management and Development 
You will be directly supervising a team currently comprising eight people , and inspire them to deliver their best .
• Coach , supervise and mentor your team into a high-energy and high-performance team; communicate clear expectations , set performance objectives , provide regular and timely positive and constructive performance feedback , and provide effective semi-annual performance reviews .
• Create a supervisory environment that emphasizes the importance of learning , productivity , accountability and openness .
• Be an effective manager : hold high-quality meetings with each direct report on a regular and predictable basis; build development plans including on-the-job learning and providing mentorship on career paths; and promote and monitor staff care , well-being and self-care .
• Maintain open and professional relations with team members , nurturing a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions .
• Model and encourage active practice of the principles of the “IRC Way – Global Standards for Professional Conduct;” be a champion for gender equality .
• Promote constructive , collegial teamwork between program staff and operational support staff .
• Build effective succession plans with an emphasis on leadership development
• Communicate regularly with staff and promote positive conflict resolution among team members .
• Manage recruitment , hiring and development of high-performing staff to assume greater levels of responsibility .
• Lead with commitment , integrity and accountability to the “IRC Way” – Global Standards for Professional Conduct .

Key Working Relationships
Position Reports to : Country Director
Position directly supervises : 4 x program leads; 1 x country monitoring & evaluation lead; 1 x grants lead
Other internal and external contacts :
Internal : Close working relationships with other SMT members; collaborates with regional colleagues particularly deputy regional director and peer regional DDPs
External : Public and private donor agencies , international and national NGOs , UN agencies , partner organizations

Qualifications

• Education : Advanced degree in international relations , development studies or relevant discipline
• At least six years of progressively responsible international management experience , including technical staff supervision .
• Proven ability to develop winning proposals to public and private-sector donors
• Fluent English . Kiswahili will be a strong advantage
• Previous experience managing programs financed by international government and donors , including US government agencies , DFID , EU , UN , foundations and private donors a must , with previous experience in competitive RFA/P environments a plus .
• Proven ability to manage projects to completion on time , within budget , and with the anticipated results .
• Demonstrated successful leadership experience with a multi-disciplinary team in a cross-cultural setting , including active mentoring and coaching .
• Extensive experience with monitoring and evaluation tools and systems for complex programs
• Experience working in humanitarian and development contexts , with experience in this region or Tanzania specifically an advantage .
• Ability to respond to multiple priorities in a timely manner , producing high-quality outcomes .
• Ability to work and live in a sometimes insecure environment while maintaining a positive attitude .
• Positive , motivated , flexible and a great team player
• A very high degree of personal integrity , accountable for personal behavior and able to challenge others .

WORKING ENVIRONMENT :
Security level- The situation in most of the country , including Dar es Salaam is calm . Some parts of Kigoma experience insecurity-highway banditry .

Standards of Professional Conduct
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct . These are Integrity , Service , and Accountability . In accordance with these values , the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse , Child Safeguarding , Harassment-Free Workplace , Fiscal Integrity , Anti-Retaliation , Combating Trafficking in Persons and several others .

Gender Equality & Equal Opportunity
We are committed to narrowing the gender gap in leadership positions . We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave , gender-sensitive security protocols and other supportive benefits and allowances . We welcome and strongly encourage qualified female professionals to apply .

IRC is an Equal Opportunity Employer . IRC considers all applicants on the basis of merit without regard to race , sex , color , national origin , religion , sexual orientation , age , marital status , veteran status , disability or any other characteristic protected by applicable law .

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