Overview

Programme Assistant  

Job Title : Programme Assistant (Solely candidates with authorisation to work in Tanzania are eligible to use)

OVERVIEW OF THE FUNCTIONS OF THE POST

Below the general authority and direct supervision of the Head and Consultant of UNESCO Dar es Salaam Workplace , the Programme Assistant is tasked with the supply of a spread of workplace , monetary and administrative actions in help of initiatives/programmes supply .

Below this put up , the Programme Assistant is chargeable for retrieving pertinent data , assembling and collating data and contribut­ing to the logistical and administrative preparation of occasions.The put up additionally extracts , follows up , tracks and stories of budgetary data and expenditures . On this context , the incumbent :

  • Aids Programme Specialists within the search , location , compilation , evaluation and replace of knowledge and information used within the improvement of paperwork , work plans and budgets; enter and replace authorized work plan/funds information within the digital system , guarantee accuracy and compli­ance with authorized quantities; run stories from the automated methods with a purpose to help within the preparation of normal and advert hoc budgetary/- monetary updates , stories , statistics and/or projections to be used and scrutiny by supervisor and accountable managers .
  • Put together a wide range of administrative documentation utilizing examples or templates; provoke administrative procedures and guarantee follow-up; evaluation requests for funds towards contractual obligations within the monetary system , and supply data on cost standing and stay­ing obligations to supervisor(s).
  • Arrange conferences , occasions and workshops by reserving venues , gear and offering different associated logistical help; establish , evaluation for type , format and accuracy , and assemble paperwork and pertinent data in help of such occasions and conferences; collating data and information for shows; initiating procedures for related companies required; present administrative help in the course of the occasion; gather minutes and selections .
  • Provoke journey authorizations along with conferences , workshops , conferences or periods; make journey preparations; tracks and put together itinerary and agenda; put together related documentation; facilitate the travels of visiting officers by offering data and making ready the mandatory documentation .
  • Obtain , analyse , kind , register and distribute correspondence , paperwork and course of requests for information and stories; decide the significance and precedence of paperwork obtained and follows-up required; draft correspondence in addition to emails/faxes; evaluation , proofread and edit out-going correspondence in response to commonplace practices and protocol , and to make sure correct grammar , spelling and punctuation; advocate adjustments/corrections; and supply casual translations of paperwork .
  • Reply to enquiries and follows-up on routine excellent issues; present data to supervisor(s) and colleagues; make appoint­ments , obtain guests and take phone calls , answering enquiries and/or referring them to the relevant specialist . As directed , liaises with HQ companies to acquire further data/clarification . Report , replace and retrieve data , documentation and information from the Workplace/ Bureau submitting methods .

Competencies

A profitable candidate can be required to display the next competencies :

Accountability

Communication

Teamwork

Innovation

Outcomes focus

Planning and organizing

Information sharing and steady enchancment

For detailed data please seek the advice of the UNESCO Competency Framework

REQUIRED QUALIFICATIONS

EDUCATION

Accomplished secondary , technical or vocational faculty .

WORK EXPERIENCE

Minimal three years of related expertise in administrative and/or secretarial duties in programme help companies .

SKILLS/COMPETENCIES
Flexibility to regulate work schedules and priorities . Capability to work underneath stress .
Good organizational , coordination and submitting expertise .
Discretion and capability to deal effectively and tactfully with individuals of various cultural backgrounds .
Good interpersonal and communication expertise , together with capability to draft correspondence and proper paperwork .
Good IT expertise and good information of normal workplace software program packages (MS Phrase , Excel , and so on),

Wonderful information of English (oral and written) and Swahili .

DESIRABLE QUALIFICATIONS

EDUCATION

Specialised coaching/certification in secretarial , administrative , finance or associated fields .

WORK EXPERIENCE

Related expertise throughout the UN System or worldwide organizations .
Related skilled coaching in a social sciences discipline , resembling challenge administration , economics , finance , accounting or administration . LANGUAGES
Good information in one other native language .

ASSESSMENT

An evaluation train could also be used within the analysis of candidates

HOW TO APPLY

candidates ought to submit their software letter and CV in English by way of electronic mail to
 ao.dar-es-salaam@unesco.org or hand ship in sealed envelope marked “Programme Assistant” to.The Head and Consultant , UNESCO Dar es Salaam Workplace , 59 Mtwara Crescent , Oysterbay , Dar es Salaam,Tanzania no later than 08 November 2019 midnight (EAT).

Please word that solely chosen candidates can be contacted . Thanks to your curiosity in working with UNESCO .

Be aware that this put up is for native recruitment solely . Solely candidates with authorization to work within the nation are eligible to use .

UNESCO’s salaries are calculated in US {dollars} however paid in native forex . Different advantages embody : 30 days annual depart , household allowance , medical insurance coverage and pension plan . Extra particulars will be discovered on the ICSC Web site .

Deadline : 08 November 2019

Please word that UNESCO is a non-smoking Group .

To apply for this job email your details to vicent@ajiraleo.co.tz