Overview

Requisition ID : req7060

Job Title : Procurement Officer – Goods & Services

Sector : Supply Chain

Employment Category : Fixed Term

Employment Type : Full-Time

Open to Expatriates : No

Location : Dar es Salaam , Tanzania

Job Description

The International Rescue Committee (IRC) is an International Non-Governmental Organization working in 40 countries , responding to the world’s worst humanitarian crises and helps people to survive and rebuild their lives .

With funding from donor governments , institutions , companies and individual supporters we strive to support people meet their basic rights with dignity and to be protected . In Tanzania , the IRC supports refugees and Tanzanian people in- and – out of camps with education , health and protection services .

If you are Tanzanian , with excellent strategic vision , professional skills , an understanding and leadership experience in humanitarian or development work with a cutting edge outlook , willingness to take action to have a positive impact for the clients we serve , then please consider applying for the following position :

Specific Duties :

  • Make bookings and procure local , international flight tickets and accommodation for IRC staff and visitors by using PRs and TRs .
  • Ensure flight tickets and accommodation for visitors are initiated by approved PRs and TRs (manual PR,TR Initiator –Admin Officer)
  • Procure utilities and other in kind benefits for DSM office and expatriates houses like DSTV . (PR initiator-Admin Officer)
  • Procure repair and maintenance services for office and expert houses in Dsm . (PR initiator-Admin Officer)
  • Procure house rent services- leasing for office and house premises in Dsm (PR initiator-Admin Officer)
  • Procure consumables and office supplies for Dsm office (PR initiator-Admin Officer)
  • Be responsible with international purchases and all other customs and courier services for overseas delivery . (PR initiator-user programs)
  • Responsible for procurement of fuel and maintenance services for equipment in Dsm . (PR initiator-Dsm driver)
  • Procure visa and permits for IRC TZ staff and visitors ( PR initiator-Admin Officer)

Compliance duties :

  • Maintain and update donor guidelines related to Supply Chain (procurement , asset , etc).
  • Update as required the IRC standards in terms of assets/equipment to be purchased .
  • Monitor Supply Chain sections of budgets and track expenditure . Follow up as necessary including timely information and budgetary comments regarding any realignment .
  • Finalize Procurement Plans for all grants .
  • Ensure all donor reports for assets are completed and submitted to the Grants Department on time .
  • Disposal of assets is reviewed annually and donor requirements followed as necessary .
  • Familiarize with various donor regulations .

Systems duties :

  • Ensure procurement is done according to IRC and/or donor regulations .
  • Ensure the update of the pre-selected suppliers list .
  • Ensure transport services at Dar es Salaam cost efficient and reliable .
  • Ensure assets and property are effectively managed , asset list is updated regularly in asset data base and asset register .
  • Ensuring assets are disposed according to IRC and/or donor regulations .

Qualifications

  • Degree in Procurement and Logistics Management .
  • Five (5) years’ relevant work experience in Procurement/Supply Chain
  • 3 years working for NGOs
  • Three (3) years’ experience in procurement management software .
  • Be willing to follow the guiding principles and code of conduct for humanitarian workers; Confidentiality , Safety , Respect and  Non-discrimination
  • Good IT skills : knowledge of MS Word; Excel and Outlook required .
  • Swahili and good English written and oral skills required .
  • Positive and professional attitude , including ability to lead and work well in a team setting .
  • Strong ability to organize work , meet deadlines , maintain composure , prioritize work under pressure , coordinate multiple tasks and maintain attention to detail .